The credential airlines expect to see
One card, printed to your media company affiliation. It's the proof that unlocks reduced media baggage rates at the counter.
The gear toolkit is free for everyone during the beta. Every card order also includes 60 days of Toolkit Pro when the beta ends. How that works
Airlines decide who qualifies for a media rate and what it costs. The card shows your media affiliation; it doesn't guarantee acceptance or savings on every trip.
Ryan T. Nakamura · Director
Sample cards. Yours is printed with your own photo, name, title and logo.
Media ID
$119
two cards · company logo included
High quality and custom printed for your individual media company affiliation, conforming to the guidelines of major airlines. Your company logo is included at no extra charge.
- Company logo printed on the card — included
- Embedded EMV chip and magnetic strip, supplied blank
- Ships as a set of two — wallet and kit
- Valid four years
- Includes 60 days of Toolkit Pro when the beta ends
- Standard shipping included; rush and advanced available
NFC Media ID
$149
two cards · company logo included
The same Fly With Media ID, with a rewritable NFC chip built into each card. You program it yourself — we don't.
- Everything in the Media ID, including your logo
- Programmable NFC chip built in
- Program it yourself with an NFC-enabled phone and app
- Rewrite it anytime (unless you permanently lock the tag)
- No subscription, account, or ongoing fees
One flat price per bag, however heavy the case.
On a gear-heavy trip, the media rate pays for the card many times over. The airline decides eligibility; the card helps you show you're working media.
DELTA, U.S. DOMESTIC · ONE WAY
Checking 8 heavy cases: $400 on the media rate instead of $2,500.
- Standard fees
- Media rate
1 bag, under 50 lb
A light solo trip
$5 more
3 cases
2 standard, 1 at 65 lb
Save $250
5 cases
2 standard, 3 at 71–99 lb
Save $1,050
8 cases
2 standard, 6 at 71–99 lb
Save $2,100
Delta's published fees for tickets booked on or after April 8, 2026, Main Cabin with no status or airline credit card. Extra-bag and overweight fees stack per bag. Media rate: $50 per bag on approved media travel; bags one and two within the normal 50 lb allowance, bags three to 25 under 100 lb and 115 in. For one light bag the standard fee is $5 cheaper. Other airlines differ; fees checked Oct 27, 2026. Delta excess bags · Delta media rate
Every airline's media rateTap. Share. Change it anytime.
Add NFC to your Fly With Media ID for just $30. Program the built-in NFC chip yourself using a compatible smartphone and NFC-writing app. Choose what happens when someone taps your card — and change it whenever you need to.
Fly With Media does not program the chip. You control what's on it and can rewrite it later, as long as you don't permanently lock the NFC tag.
- No subscription.
- No Fly With Media account required.
- No ongoing fees.
- No special setup through Fly With Media.
Program it. Tap it. Change it.
What can you do with your NFC Media ID?
- Share your website
- Share your portfolio or demo reel
- Share a digital business card
- Share your contact information
- Link to your company website
- Link to an equipment manifest
- Link to an equipment or case inventory
- Link to production documents
- Link to a call sheet
- Link to a travel itinerary
- Link to a secure cloud folder
- Share a press kit or EPK
- Share professional credentials
- Link to social media profiles
- Share production or emergency contact information
- Link to a custom webpage
- Link to virtually any compatible URL
60 days of Toolkit Pro when the beta ends
- What does Toolkit Pro add?
- During the free beta, nothing extra: everyone already gets every Toolkit feature. When the beta ends, the free plan is limited to 25 gear items, 1 active project and 5 crew members. Pro removes those limits and gives 20% off replacement ID cards.
- When do my 60 days start?
- Not during the beta. They start the first time you open the Toolkit, signed in with the email from your card order, after the free beta ends.
- How do I activate it?
- There's nothing to enter. Sign in to the Toolkit with the same email you used for your card order and Pro switches on automatically for your own workspace.
- What happens when the 60 days end?
- Your workspace goes back to the free plan. Nothing is deleted; the free limits only apply when you add new gear, projects or crew.
- Will I be charged anything?
- No. The 60 days aren't a subscription and no payment details are kept for them, so nothing renews or bills automatically.